Notices

Have any questions about our privacy policy, cookie policy, or terms of use? Take a look below, or contact us at [email protected] if this does not answer your questions.

Data Protection and Privacy Policy

This document outlines how The Welsh Conservative Party processes and manages personal data and:

  • Identifies the data controller.
  • Explains the lawful basis for processing personal data.
  • Outlines the personal data held and processed.
  • Outlines the scope of the special category personal data held and processed.
  • Outlines the process of Subject Access Requests.

1. Data Controller

The Data Controller is The Welsh Conservative Party.

2. Contact

If you have any questions about this policy or for more information about how we use your data or would like to exercise any of your rights contact The Welsh Conservative Party .

3. Lawful basis for processing

All processing is carried out by consent or either under the legitimate interest of The Welsh Conservative Party , or public interest.  These cover processing to conduct casework, campaigning and communication.  Where processed under the lawful basis of a task carried out in the public interest, it is to support or promote democratic engagement.  This includes fundraising activity in order to support democratic engagement.

4. Data sources

Data held is that provided by you when you contact us and correspondence with third parties in response to cases taken up on your behalf. We may also hold data that you provide when we contact you – for instance, if we ask you to participate in a survey or petition. If you do not wish for us to contact you by telephone please do not provide this information. The Register of Electors that councils provide to authorised persons under the Representation of the People Act is also used for electoral purposes.

5. Data Security

Personal data is stored electronically and securely. We ensure that our service providers comply with the same high standard that we do, and we store our data in the UK.

6. Special category data

Special category data will be processed under the lawful basis indicated in section 3, as is permitted in clauses 22, 23 and 24 of schedule 1 of the Data Protection Act, covering political parties and elected representatives.  

7. Transferring your data outside of the European Economic Area

The EU GDPR adequacy decision means that data can continue to flow between the UK and the European Economic Area (EEA). Some service providers are located outside of the EEA and therefore it may be necessary to transfer your personal data outside of the EEA. Where the transfer of your data outside of the EEA takes place we will make sure that it is protected in the same way as if the data was inside the EEA, and it only occurs with your consent.

We will use one of the following safeguards to ensure this:

  • Where the European Commission has issued an adequacy decision determining that a non-EEA country or organisation ensures an adequate level of data protection.
  • A contract is put in place with the recipient of the data obliging them to protect the data to the same standards as the EEA.

Legally it is not permitted to transfer certain types of data, such as Electoral Register Data, outside of the EEA, and we honour that obligation.

8. Data retention policy

Personal data will be held for no longer than necessary. Some types of data may be held for longer than others. Typically the maximum retention is two election cycles. Review of the data held will occur in each election cycle to determine whether it should be maintained or put beyond use.

9. Subject Access Requests

Subject Access Requests are dealt with in line with the guidance given by the Information Commissioner’s Office (ICO):

  • We will request verification of the identity of any individual making a request, and ask for further clarification and details if needed.
  • We will respond within 28 calendar days once we have confirmed it is a legitimate request.
  • Data subjects have the right to the following:
    – To be told whether any personal data is being processed
    – To be given a description of the personal data, the reasons it is being processed and whether it will be given to another organisations or people.
    – To be given a copy of the information comprising the data, and given details of the source of the data where this is available.

10. Will we share your data with anyone else?

If you have contacted us about a personal or policy issue, your data may be passed on to a third-party in the course of dealing with your enquiry, such as local authorities, government agencies, public bodies, health trusts, regulators, and so on. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only for the basis upon which they were originally intended.

We may need to share your data with a third party, such as the police, if required to do so by law.

Unless otherwise specified, data may also be shared with entities of Political Party associations, federations, branches, groups and affiliates in order to assist you or maintain contact with you in support of democratic engagement.

Casework and other submissions from the Contact form are sent directly to their destination and are not retained on the website. They are available for a limited period on the server for access only in the event of a police investigation.

Your personal data is only used as outlined here and within your reasonable expectations based on the nature of the communication, and recognising the need of politically related engagement in wider support of democratic engagement.

11. Data Rights

At any point you have the following rights:

  • Right of access – you have the right to request a copy of the information held about you.
  • Right of rectification – you have a right to correct data held about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data held about you to be erased from our records.
  • Right to object – you have the right to object to certain types of processing, such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
  • Right to judicial review: if our office refuses your request under rights of access, we will provide you with a reason why. You have the right to complain.

12. Making a complaint

If you are unhappy with the way that we have processed or handled your data then you have a right to complain to the Information Commissioner’s Office (ICO). The ICO is the supervisory body authorised by the Data Protection Act 2018 to regulate the handling of personal data within the United Kingdom. The contact details for the ICO are:

If you have any questions about the data held please contact The Welsh Conservative Party via the contact information on this website.

Please note that proof of identity is required should you choose to exercise any of the above rights in relation to personal data.

We retain the right to update this policy at any time. If there are changes that significantly impact your rights, we will contact you in advance.

Cookies

You can control what cookies you accept through your internet browser. For details on how to do this, and to learn more about how you can control what cookies you allow, please visit aboutcookies.org.

Please be aware, that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our website.

Cookies are a technology we use to provide you with a tailored experience on our website, as well as on other online platforms that we operate on.

A cookie is a piece of code that is sent to your internet browser and is stored on your system.

From time to time, we may test and experiment with new technologies to improve your online experience.  You can control what cookies are used, by editing the settings in your web browser.

Please see below a list of the main cookies this website currently uses.  Any cookies that are currently being tested will not be documented in this list, until we decide to permanently implement them.  All cookies will be visible to you through your web browser’s settings, or using third party tools depending on your web browser.

Here is a list of the main cookies currently in use:

Cookie name: _utma, _utmb, _utmc, _utmz

Purpose: Google Analytics cookies. Google Analytics is software that lets us analyse how visitors use our site. We use this information to improve our website and provide the best experience to visitors.

Function: These cookies collect data in an anonymous form. Please see Google's privacy policy for further information. To opt out of these cookies, please visit Google's website.

Cookie name: redirected

Purpose: Remembers when the site forwards you from one page to another, so you can return to the first page. For example, go back to the home page after viewing a special 'splash' page.

Function: This is a session cookie, which your browser will destroy when it shuts down. The website needs this cookie to function.

Cookie name: tccookiesprefs

Purpose: Remembers when you respond to the site cookie policy, so you do not see the cookie preferences notice on every page.

Function: If you choose to remember your preference with a temporary cookie, your browser will remove it when you shut it down, otherwise the cookie will be stored for about a year.

Cookie name: _ga

Purpose: Additional Google Analytics cookie. Google Analytics is software that lets us analyse how visitors use our site. We use this information to improve our website and provide the best experience to visitors.

Function: These cookies collect data in an anonymous form. Please see Google's privacy policy for further information.

Facebook cookies

Purpose: We use Facebook Pixel to track site performance. For further information, see Facebook's cookie policy page.

Twitter cookies

We use Twitter 'Tweet' buttons to share site feedback. For further information, see Twitter's privacy statement.

YouTube cookies

We embed videos from our official YouTube channel. YouTube uses cookies to help maintain the integrity of video statistics, prevent fraud and to improve their site experience. If you view a video, YouTube may set cookies on your computer once you click on the video player.

Cookies pop-up

When you close the cookies pop-up box by clicking "Accept Cookies", permanent cookies will be set on your machine. This will remember your preference so that the pop-up doesn't display across any pages whenever you visit the website.

Opting out/removing cookies

To opt out of Google Analytics cookies, please visit Google’s website.

You can also control what cookies you accept through your internet browser. For details on how to do this, please visit aboutcookies.org. Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our website.


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